1.5. Billing Modes and Charging Model

Before setting up classes and payments, first identify how your centre charges students.

This helps you choose the correct class and billing flow from the beginning.

Supported billing modes

The system supports these common charging models:

1. Monthly
2. Yearly
3. Subscription

1) Monthly

Choose this when:

1. Students pay once every month.
2. The class follows a normal monthly cycle.
3. This is your standard centre billing method.

Simple idea:

1. The system tracks payment by month.
2. Unpaid months appear in outstanding.
3. Paid months will not be billed again.

2) Yearly

Choose this when:

1. Students pay once per year.
2. The programme is annual-based.
3. You want the system to track payment by year.

Simple idea:

1. The system tracks payment by year.
2. Unpaid years appear in outstanding.
3. Paid years will not be billed again for the same year.

3) Subscription

Choose this when:

1. Your billing follows custom charge dates.
2. Billing does not follow normal month or year cycles.
3. You want to define specific charge points.

Simple idea:

1. The system checks your configured subscription dates.
2. When a charge date is due and unpaid, it appears in outstanding.

Recommended way to choose

Use this quick guide:

1. Normal monthly tuition fee: choose Monthly
2. Annual programme or annual membership: choose Yearly
3. Custom billing dates: choose Subscription

If your centre has rolling-start small groups

If your centre runs small-group classes where:

1. students join at different dates, and
2. payment is collected by lesson package such as 12 lessons

this is not one of the standard visible billing types in the current tuition system.

see FAQ:

• How do I handle small-group classes where students start at different dates and pay by lesson package such as 12 lessons?

After you identify your charging model, continue with:

1. Classes
2. Students
3. Payment
4. Attendance